Privacy Policy for Perfect Job

Effective Date: June 11, 2026

Last Updated: June 11, 2026

Introduction

Welcome to Perfect Job (“we,” “us,” or “our”). We are committed to safeguarding your privacy. This Privacy Policy explains how we collect, use, disclose, share, sell, and safeguard your Personal Information through our recruiting platform, website, applications, and related assessment services (collectively, the "Services").

This policy satisfies global and domestic privacy standards, including the General Data Protection Regulation (GDPR), the California Consumer Privacy Act as amended by the California Privacy Rights Act (CCPA/CPRA), and the Telephone Consumer Protection Act (TCPA).

Accessibility: If you have a disability and need to access this policy in an alternative format, please contact us at privacy@perfectjob.com.

1. Sources of Personal Information

We obtain Personal Information from the following sources:

• Directly from You: Information you submit when creating an account, uploading a resume, or completing assessments.
• Automatically Collected: Technical data, web session recordings, and tracking information collected when you interact with our platform.
• From Third Parties: Job boards, professional networking sites (e.g., LinkedIn), background check providers, corporate references, and the hiring managers/employers utilizing our platform.

2. Global Data Collection and Usage

For standard users and candidates globally, we collect and process identifiers (name, email, phone, IP address), professional background (resumes, work history), assessment inputs (answers to questions, web session interactions), and audio/video recordings captured during the interview process.

These data points are used to run our services, optimize platform performance, facilitate communications, and—where permitted by law and not opted out—sell or license to third parties for artificial intelligence (AI) and machine learning (ML) training purposes (such as training LLMs or voice/video assessment models).

3. Special Provisions for California Job Applicants and Employees

Pursuant to the CCPA/CPRA, this section serves as our Notice at Collection and Privacy Notice for California residents who apply for jobs with or are employed by Perfect Job, or whose data is processed through our platform on behalf of our California corporate clients.

A. Categories of Personal Information & Sensitive Personal Information Collected

In addition to standard candidate data, we collect the following categories of information for human resources, compliance, and employment administration purposes:

• Identifiers & Contact Information: Real name, alias, postal address, unique personal identifier, online identifier, IP address, email address, phone number, and emergency contact details.
• Statutory Personal Records (Cal. Civ. Code § 1798.80): Signature, physical characteristics, education history, employment history, insurance policy numbers, or financial/banking information (for payroll onboarding).
• Protected Classifications under California or Federal Law: Age, gender, race, national origin, citizenship status, marital status, military/veteran status, or disability details (collected voluntarily for Equal Employment Opportunity (EEO) and Diversity, Equity, and Inclusion (DEI) monitoring).
• Sensitive Personal Information (SPI): Social Security Number (SSN), driver’s license, state identification card, passport number, precise geolocation, and account log-in credentials.
• Employment & Performance Details: Job titles, work history, base pay, bonus structures, timekeeping records, performance evaluations, and disciplinary actions (for internal employees).
• Health and Safety Information: Medical leaves of absence, workplace injury reports (Workers' Compensation), and occupational health screenings.
• Sensory and Surveillance Data: Audio, visual, or electronic information such as video interviews, assessment recordings, phone call logs, and web session recordings (e.g., tracking mouse movements and keystrokes during tests).

B. Business and Employment Purposes for Processing HR Data

We use the data listed above to manage the applicant lifecycle and maintain compliance:

1. Candidacy Evaluation: Assessing skills, qualifications, background checks, and verification of reference info.
2. Employment Administration: Processing payroll, managing direct deposits, arranging business travel, and administering health benefits, retirement accounts, and corporate perks.
3. Workplace Management: Managing employee performance, tracking time and attendance, executing internal investigations, and engaging in lawful monitoring of company-issued devices/networks.
4. Operational Safety: Securing facilities, implementing electronic security protocols, preventing data breaches, and responding to medical emergencies.
5. Legal Compliance: Satisfying statutory obligations such as I-9 employment eligibility verification, tax withholdings, EEO-1 reporting, and defending or pursuing legal claims.
6. AI Training Model Sales: Subsections of communication logs (emails/texts), resumes, and recorded video/audio assessments may be sold or licensed for commercial AI development unless the candidate exercises their specific right to opt out.

Crucial Disclaimer on Sensitive Personal Information (SPI): Perfect Job never sells or licenses government-issued identifiers (like SSNs or Passports), financial accounts, or health information for AI training. SPI is strictly restricted to its original compliance or employment purpose.

C. Data Retention Periods for California Personnel

We retain your personal information only for as long as reasonably required to fulfill the business purposes outlined below.

4. Use of Automated Decision-Making Technology (ADMT)

Perfect Job uses algorithmic profiling and AI parsing to screen candidate resumes, match skills to open positions, and review written or behavioral assessment scores.

• Human Oversight: Ultimate hiring decisions are made exclusively by human recruiters and hiring managers.
• Opt-Out Rights: Depending on your jurisdiction (including the EU and California), you may have the right to request human intervention or object to automated screening profiles. See Sections 9 and 10 to exercise these rights.

5. Sale, Licensing, and Sharing of Data for AI Training

As part of our commercial operations, Perfect Job may license or sell anonymized or pseudonymized candidate communications (text messages, email threads, call logs), platform assessment answers, resumes, and video/audio interview recordings to artificial intelligence development organizations. This data trains machine learning systems to optimize automated evaluation models. You retain an absolute right to halt this monetization at any time.

6. TCPA Consent and Text Messaging Disclosure

By providing your mobile number to Perfect Job, you grant express consent to receive automated and pre-recorded phone calls, text messages (SMS), and multimedia messages (MMS) regarding application confirmations, interview schedules, and job status updates from us or our hiring clients.

• Voluntary Consent: Consent is not a mandatory condition of employment or platform utilization. Standard carrier messaging rates apply.
• Opt-Out: Reply "STOP" to any text message to immediately revoke SMS privileges. For voice calls, request to join our internal Do Not Call Registry.

7. Cookies and Online Tracking

We deploy tracking pixels, cookies, and web beacons to monitor network traffic and log user sessions. These logs may record page scrolling, clicks, and keystrokes to ensure test security and prevent automated cheating scripts. You can adjust your tracking preferences via your web browser or our site's integrated cookie banner.

8. International Data Transfers

Perfect Job operates out of the United States. Data gathered from global candidates may be stored and processed on servers located within the U.S. To ensure compliance with the GDPR and UK data protection frameworks, cross-border transfers utilize approved regulatory mechanisms, including the EU-U.S. Data Privacy Framework (DPF) and Standard Contractual Clauses (SCCs).

9. Your California Consumer Privacy Rights (CCPA/CPRA)

If you reside in California (including applicants and internal employees), you hold the following statutory protections:

• Right to Know & Access: Request a detailed disclosure of the specific pieces of Personal Information we have collected, sold, or disclosed about you over the past 12 months.
• Right to Delete: Request the permanent deletion of your data, except where required for ongoing employment, tax purposes, or legal defense.
• Right to Correct: Mandate the rectification of inaccurate personal or professional records.
• Right to Opt-Out of Sale or Sharing: Direct us to cease selling or sharing your identifiers, communication logs, or interview recordings for AI training.
• Right to Limit the Use of Sensitive Personal Information: Restrict our utilization of SPI (such as biometric assessment variables or background check files) solely to required regulatory operations.
• Right to Non-Discrimination: We will never deny services, terminate employment, or adjust compensation adjustments if you choose to assert your privacy rights.

How to Exercise Your California Rights:

To submit a verifiable request, please use our [Do Not Sell or Share My Personal Information] portal on our homepage, email our compliance desk at privacy@perfectjob.com, or call our privacy toll-free hotline at 1-800-555-JOB1.

10. European Union & UK Privacy Rights (GDPR Compliance)

For users located within the EEA or United Kingdom, data handling is anchored to the following legal grounds:

• Contract Execution: Necessary steps to review your application for a prospective position.
• Consent: Explicit authorization required to process audio/visual assessment feeds and to license data to external AI training repositories. Consent can be withdrawn at any time.
• Legitimate Interest: System defense, application verification, and anti-fraud monitoring.

Your Rights Include: Access, rectification, data portability, erasure ("Right to be Forgotten"), restriction of automated profiling, and the right to lodge formal complaints with your national Data Protection Authority (DPA).

11. Links to Third-Party Platforms

Our digital platform may feature links to external applicant databases, corporate client portals, or social networks (e.g., LinkedIn). Perfect Job holds no jurisdiction or liability over the privacy frameworks, cookie deployment, or operational standards of these independent external domains.

12. Children’s Privacy

Perfect Job is designed exclusively for professional job seekers over the age of 16. We do not intentionally harvest or monetize the records of minors. If an unauthorized minor's account is brought to our attention, it will be deleted immediately.

13. Changes to this Policy

We reserve the right to revise this Privacy Policy to reflect changing regulatory requirements or internal business operations. Material revisions regarding data sales or AI processing will be directly communicated to users via email or clear dashboard updates before taking effect.

14. Contact Us

For privacy concerns, systemic opt-outs, or HR data inquiries, reach out to our compliance division:

• Email: privacy@perfectjob.com
• Address: Perfect Job Inc., Attn: Privacy Compliance Officer, 123 Career Way, Suite 400, San Francisco, CA 94105
• Digital Web Form: [Link to Interactive Privacy Request Form]